FMLA

Requesting FMLA Leave

Employees requesting FMLA must submit an Extended Absence Request through the Employee Self Service portal in OneUSG Connect and provide the appropriate FMLA Certification form, if applicable, to GTHR Benefits. If an employee with a qualifying reason for FMLA does not initiate a request for FMLA, GTHR Benefits will send FMLA paperwork to the employee after the third full day of consecutive absence. The employee must return the certification form to GTHR Benefits within 15 calendar days.

Notice of Eligibility

After a request for FMLA has been received by GTHR Benefits, the employee will receive a Notice of Eligibility and Rights & Responsibilities Notice from GTHR Benefits advising them if they are eligible or not eligible for FMLA. This notice is emailed to the employee’s work email (or personal email given by the employee) within 5 business days of their request for FMLA leave.

Review of Medical Certifications & Supporting Documents

Employee must complete and return all required paperwork to the GTHR Benefits Leave Specialist assigned to them within 7 calendar days after being notified of any deficiencies in the required documentation.

Designation Notice

GTHR Benefits will issue a Designation Notice to employees that are eligible for FMLA within 5 business days which indicates the time they are taking is designated as FMLA and specifies the number of weeks, days, or hours (in the case of intermittent leave) that will be  counted against their FMLA leave entitlement.

Records

GTHR Benefits will maintain FMLA paperwork in a file (separate from employee’s personnel file) for no less than three years.

Leave Tracking

FMLA leave is automatically tracked in the applicable, Absence System. Employees and supervisors should monitor the time keeping records for employees on leave to make sure that absences are reported correctly.  GTHR Benefits should be made aware of information that is not reported correctly.

Delivery of Forms to GTHR Benefits

Completed forms may be delivered to the GTHR Benefits Extended Absence Team in two ways:

• Upload your documents to our confidential Dropbox by clicking HERE
• Fax to your documents to our confidential fax at (404)894-5549

To maintain privacy, please do not give FMLA or supporting medical documents to your department, supervisors, or other employees.

Make an Appointment with GTHR Benefits Extended Absence Team

To make a telephone or virtual appointment to speak with a Benefits Leave Specialist concerning your leave, click HERE.