Student Employees

Undergraduate

Undergraduate students are considered Student Assistants. They can perform many jobs within your office such as 
clerical support, web development, etc.

Graduate

Graduate student employees can be categorized as:

  • Graduate Research Assistants (GRAs)
  • Graduate Teaching Assistants (GTAs)
  • Graduate Assistants

GRAs and GTAs are typically hired by the graduate schools to perform assistantships that are related with the student’s degree. Graduate Assistants can be hired to perform tasks within your department such as clerical support, web development, etc.

More information regarding appointment of and approvals for hiring GRAs, GTAs and GSAs can be obtained through the Graduate Studies Office and the Office of Academic Affairs.

Allowable Work Hours

During an enrolled semester, students CANNOT work more than 20 hours per week. If you are not enrolled in classes, your status changes from student employee to tech temp.

There is a limit to the number of hours student employees and tech temps can work. ACA regulations limit hours to 1,300 hours within 365 days of your start date (i.e. March 12, 2016 - March 12, 2017). We encourage you to keep track of these hours in order to not exceed this number. 

The Graduate Studies Office has published the workload hours for Graduate Students. For more information, contact the Graduate Studies Office.

Tax Withholding on Wages

All employees (including students) must complete a W-4 Form for Federal Withholding and a G-4 Form for State Withholding. Federal and State taxes are taken out of checks according to the withholding specified on these forms.

Students are exempt from FICA withholdings. International students may be exempt from Federal Taxes if she/he is from a country that has a tax treaty with the United States. For more information regarding Tax Treaties, go to the Non-US Citizen Employment Information.

For more specific information regarding tax withholding, contact the IRS or the Georgia Department of Revenue.

International Students

International students that have an F-1 or J-1 Student visa are eligible to work anywhere on campus as a student employee (graduate or undergraduate). The following conditions must be met:
F-1 and J-1 students must maintain a full course load of study.The international student can work no more than 20 hours per week during the term.

For more information regarding the F-1 and J-1 visa status, contact Global HR.