Affiliates

Affiliate is an official Georgia Tech status granted by host departments to guests of the Institute or members of an affiliated organization. Affiliates must be participating in activities that support our Institute’s mission and require access to our campus facilities and/or our internal information technology systems. Affiliates are not paid on Georgia Tech payroll but are added to the Institute’s OneUSG Connect database.

There is no generic affiliate job code. Instead, there are six distinct types of affiliates:

  • Business Partners/Contractors
  • Georgia Tech Entities and Affiliated Organizations
  • Instruction/Counseling
  • Short-term Research/Access (less than 6 months)
  • Long-term Research/Collaboration
  • Former Paid Employees – no longer on campus

For job codes, definitions, examples, term lengths, and requirements for each type of affiliate, please review the Affiliate Categories chart.

Note: Postdoctoral Scholars with external award funding (fellowships and training grants from U.S. federal or private agencies) are no longer in job code 995XA7; instead use 918BOO. Use of this code requires review/approval by Research Faculty Affairs. Review Postdoctoral Appointment policy here

Process to Add an Affiliate

The hosting Georgia Tech department must offer and initiate Affiliate status. The Direct Hire Form is used to begin the OneUSG process to add a new Affiliate. (There are no longer any PSFs or paper documents associated with adding an Affiliate.) All affiliates must have a Georgia Tech employee supervisor/host and a defined term length. New affiliates will be emailed links to, and must complete, an electronic Affiliate Onboarding Packet.

Detailed information about adding Affiliate transactions is available in pages five and six of the Action Reason User Guide, found here.

 

Process to Renew or Complete an Affiliate Assignment

A Manager Self Service (MSS) fluid form is used to renew (reactivate affiliation or extend the end date) or complete (terminate before the originally requested end date) an Affiliate instance. 

Access to the “Affiliate Compete or Renew” form, is from the MSS landing page; select the “My Forms” tile, and click “Fill out a new form”. Detailed information about renewing or completing an Affiliate assignment is available in pages seven thru nine of the Action Reason User Guide, found here.

Please note: if the renewal requires an updated background check, the screening should be completed before the Affiliate assignment is renewed. To initiate a background check, submit a Background Request Screening Form

Additional Resources

For additional information, visit the Georgia Tech Service Portal at services.gatech.edu. Select “Human Resources” and type your question in the search bar. Or you can select the word “Knowledge” in the menu bar at the top, and in the drop down, select “Human Resources Knowledge.”     

 

BuzzCard

After onboarding and a Georgia Tech account is setup in HR, the Affiliate will need their GTID number and proper identification in order to obtain their $30 Affiliate BuzzCard from the BuzzCard Center

(Note: Postdoctoral Scholar Affiliates will be issued a Faculty/Staff BuzzCard.)

 

Visit services.gatech.edu to access knowledge materials, submit requests, and report incidents directly.