Graduate Student Employee Processing

Welcome to GSEP! 
 

What: Graduate Student Employment Processing (GSEP) allows new graduate students working for Tech (GRAsGTAs, and GAs) to complete their onboarding process all at once. This process will trigger information to Banner to post your fee waiver and set-up your direct deposit to receive your paycheck.
When: August 16 – 17, 2017 | 9 a.m. to 4 p.m.
Where: Clough Undergraduate Learning Commons (CULC), third floor
Checklist: Use this checklist before, during and after GSEP to stay on track

GSEP Checklist

Before GSEP  U.S. Citizens

Completing these forms in advance and bringing them with you will greatly reduce the amount of time you will have to spend at the processing event.

Step 1: Click here to access the new hire documents.

  • This packet contains a Security Questionnaire — do not sign this until you are at GSEP in the presence of a notary
  • This packet contains an Authorization Agreement for Automatic Deposits, which allows Human Resources to automatically deposit your paychecks in your bank account. If your bank has provided you with personal checks or a print out with your routing and account number, you may bring them with you for faster processing. Don't have this information in time? Set your direct deposit after GSEP.  

Step 2: Print and bring all completed forms to GSEP

  • When you arrive, you should have all the new hire paperwork with you and completed to the best of your ability.
  • Print single-sided (not all document stay together)

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Before GSEP Foreign Nationals

Before attending Graduate Student Employee Processing (GSEP), you will need to complete and bring in several forms and make copies of your immigration documents. The information found at the link below will guide you through the steps you must take before arriving.

Completing these forms in advance and bringing them with you will greatly reduce the amount of time you will have to spend at the event.

Step 1: Click here to access the new hire documents.

  • This packet contains a Security Questionnaire — do not sign this until you are at GSEP in the presence of a notary
  • This packet contains an Authorization Agreement for Automatic Deposits, which allows Human Resources to automatically deposit your paychecks in your bank account. If your bank has provided you with personal checks or a print out with your routing and account number, you may bring them with you for faster processing. Don't have this information in time? Set your direct deposit after GSEP.  

Step 2: International Tax Compliance GLACIER

  • You should have received an email from support@online-tax.net. This message is from the Georgia Tech tax compliance software known as GLACIER.
  • All foreign nationals working at Georgia Tech must utilize GLACIER.
  • Once you have arrived in the U.S., please log in as instructed in the email and follow the directions. Print the PDF forms provided at the end of the data collection process and bring them with you to GSEP.

Step 3: Social Security Card

Step 4: Print and bring all the completed forms to GSEP

  • When you arrive, you should have the new hire paperwork with you and completed to the best of your ability.

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Before GSEP Rehires

A student that has been previously employed and/or paid by Georgia Tech within the past two calendar years will need to take the following steps and are not required to attend GSEP:

Step 1: Visit http://techworks.gatech.edu (TechWorks) to verify the following:

  • Address Information
  • Federal Tax Information (W-4)
  • State Tax Information (G-4)
  • Direct Deposit Information

Step 2: Certify Compliance online 

Please Note: A student that has been previously employed and/or paid by Georgia Tech but has not worked within the past 2 calendar years must complete the New Hire Employment package and make an appointment to visit the GTHR office before August 25th to update your records. If you are a Foreign National rehire whose work authorization document (I-20/DS-2019) has been extended or renewed, please schedule an appointment and visit the GTHR. 

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