Careers@Tech FAQs / Applying for a Job

How to Locate Positions:

How do I find open faculty positions?
Each college and school post faculty positions on their website.  Visit www.careers.gatech.edu/careers for a list of links to each school.

How do I find research positions?
Research positions can be found by visiting Georgia Tech Research Institute or research opportunities in the colleges in schools.

How do I find staff positions?
Staff positions are located on our careers page at www.careers.gatech.edu.  Select "Browse Jobs" to review our current openings.

How do I locate a TECH Temp position?
TECH Temp positions are located on our careers page at www.careers.gatech.edu.  Select "Browse Jobs", the "Classified Employment Job Listings".  A link to TECH Temp positions is located on this page.

What is a 'Courtesy Listing' and how do I locate this positions?
Courtesy Listings are positions posted on our career site which direct applicants to submit their applications directly to a specific department.  These applicants are not reviewed by the Recruiting Consultants/OHR.  They are located under the "Classified Employment Job Listings" section.

How do I apply for multiple positions?
The online application is designed to allow you to apply for multiple jobs.  After you select a job to apply for it will appear under "My Jobs."  "My Jobs" is similar to a shopping basket on an online shopping site.  You can click "Look for Additional Jobs" or "Browse Jobs" to search for additional jobs.  When you've selected all the positions you wish to apply for, click "Apply."

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Applying for Opportunities with GT:

What is the best way to apply for a position?
Georgia Tech utilizes an online application process.  No hard copy, emailed, or faxed resumes will be accepted.  You can apply for a job from any computer with internet access.  If you do not have a computer with internet access, the Office of Human Resources has computers specifically designated for online job applicants or you can visit your local library.  We are open Monday through Friday, 8:00 a.m. to 5:00 p.m.

If you wish to receive a confirmation page indicating that your application materials were successfully submitted to the automated recruitment tracking system, please provide us with your email address.  You are encouraged to print this important page for future references.  Please keep in mind the following:

  • If you do not follow the process or your application / resume is incomplete, your information will not be processed.
  • Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
  • We make every effort to process and refer your resume as quickly as possible in order for it to receive consideration by the appropriate hiring manager(s).

How does one apply to a job?
Specific instructions on how to apply can be found on our "Online Application System" documented by clicking here.  (This will route them to a new document.)

How long is a position OPEN to receive applications?
Staff vacancies are posted for a minimum of 5 business days.  The posting may close any time after the 5th business day.

The status of my application states "HOLD", what does that mean?
Positions at Georgia Tech are either OPEN, on HOLD, CLOSED, or CANCELLED.  Applications are received while the position is OPEN.  Generally positions are placed on HOLD when the departments are ready to start reviewing applications.  During application review and interviews, positions are listed as on HOLD.  After the new hire reports to work, the position is then CLOSED.  A position can be CANCELLED at any time per the department's request if the needs of the position have changed.

How does the application process work at Georgia Tech?
Once an application is received, it is thoroughly reviewed by a member of the Recruitment team.  If your application / resume reflects that you possess the minimum qualifications listed in the posting, your application will be taken into considerations for the role.  The hiring department will work with the Recruitment team to determine which candidate's qualifications most closely align with the needs of the institute.

It is imperative that your resume provides an accurate portrayal of your education, work experience, certifications, and qualifications.

What do I do after I submit my resume?
Once your application materials are received, they will be reviewed by one of our Recruiting Consultants.  Should you meet the minimum qualifications for the position(s) you have applied for, your application materials will be forwarded to the applicable department for further review and consideration.  You will hear from the appropriate department directly should they be interested in setting up a personal interview.  Due to the high volume of resumes we receive, you may or may not hear back from a specific department.  In addition, each hiring process will vary depending on the position.  Therefore, your patience is greatly appreciated.

How long does it take to close a job?
On average, it can take four to six weeks before a position is filled.  Depending on the pool of candidates and additional factors, it could take longer.  If the hiring department wishes to interview an applicant, they will be contacted by a member of the Recruitment Team or hiring department.  Otherwise, all candidates will receive notification when the job is closed.

How will I know when the job has been closed?
When the job is closed, the system will generate notifications to all candidates that applied for the job.  If you are interviewed for the job, you will receive a notification from the hiring department and receive a system generated response.

How do the hiring departments/Human Resources/Search Committees review materials received for a job?
Materials submitted by applicants for a particular job will be available to the appropriate parties electronically.

Will I be able to submit samples of my work (i.e., writing, presentations, certifications, etc.)?
If the job posting requests a sample of work, please attach a document or include the information in your cover letter.  Otherwise, please hold off submitting samples until requested by the hiring department.

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Resume and Cover Letter:

How do I upload a resume?
On the Application page entitled "Resume", you are given the opportunity to upload only 1 document with unlimited pages.  To upload the document, you must click on the word "HERE".  Another box will pop open which will allow you to attach a document.

Which document formats will be accepted on the site?
The system will accept resumes created in:
Word (.doc or .docx)
Web page (.html)
Rich Text Format (.rtf)
CHM (.chm)
Word Mac (.mcw)
Excel (.xls or xlw)
Write (.wri)
Works (.wps or .wpt)
WordPerfect (.wpd)
Adobe (.pdf)

Can I include cover letters?
Yes, you can.  When applying for a position, incorporate a cover letter, and any other information required, as part of your resume document.  If you upload your resume, please make sure the cover letter and the resume are combined into a single document as only one document may be submitted per job posting.  You can also submit your cover letter separately by "Attaching a New Cover Letter" before applying to the position.  The cover letter cannot be more than 4,000 characters.

I am having difficulty attaching my resume, why won't it work?

  1. Disable any pop-up blocker software that is currently active on your computer.
  2. Make sure that your resume is in a file format accepted by the website (.doc, .html, .txt, etc.).
  3. Make certain that the operating system software and internet browser you are using to access the site is currently supported.
  4. Make certain that the title of your document is less than 20 characters long.

I don't have a resume, what should I do?
You can provide a copy of your work history by thoroughly completing the employement application.  This includes providing the name of the employer, title of the position, dates of service, roles / duties, and reason for leaving.  Be sure to include your education and certification information as well.

I accidentally submitted the wrong version of my resume or did not include my cover letter in the document, can I resubmit it?
Once an application has been submitted, your application / materials / etc. cannot be motified, and the system will only allow you to bid on a job posting once per registered user account.  If it is a major change(s) to your application / materials / etc., you will need to create a new profile with a new username and password to complete a new application and re-apply.

How can I tell if my resume / application was accepted?
Go to your profile, click "My Jobs" and select the title of the position in which you applied.  A copy of your application, cover letter, and resume will appear.

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Pre-Employment Screenings and Background Checks:

Does the University require Pre-Employment Screening?
The Pre-Employment Screening process is different for each position.  The details regarding the various screenings will be found in each job description.

Does the University conduct background checks on new employees?
Georgia Institute of Technology conducts background checks on all external applicants upon acceptance of a contingent job offer.  We currently use a third party administrator to conduct the background checks.  Internal applicants must also have a background check if one was not completed one year prior to accepting a new position.  Background checks will be performed in compliance with the Fair Credit Reporting Act.

What if I have a conviction?
Having a conviction record is not an automatic bar to employment.  Each applicant will be reviewed on case-by-case bases by the Background Investigation Committee.

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Troubleshooting:

How do I change / update information such as my address or phone number submitted on an application or attach a new resume?
Our current system does not allow for edits after an application has been submitted.  If it is a major change to your application, you will need to create a new profile with a new password, complete a new application and re-apply.

What web browsers are supported?
Currently this website supports the following web browsers:

  • Windows - Internet Exploroer 5.5 and higher, Netscape 6 and higher
  • Internet Explorer 5.1 for Mac

Who should I contact if I have technical difficulties with the site?
If you are having technical problems with the site, go to http://www.ohr.gatech.edu/contact.

Should I allow my web browser to save my password?
You should only allow your web browser to save your password if you are the only person who has access to your computer.  There is a potential security concern if you save your password on shared computers.

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To be considered for a position at Georgia Tech, please note that all resumes and applications must be submitted through our online Applicant Tracking System.

We encourage you to continue to review our careers page at www.careers.gatech.edu and apply for any future position(s) of interest!

We appreciate your interest in Georgia Tech and wish you the best in your career endeavors!