New Hire Enrollment

New Hire Enrollment
Enrollment Period

When you complete your new hire paperwork and I-9 information at Georgia Tech Human Resources (GTHR), you will receive your benefits packet and a scheduled time to attend New Employee Experience (NEE). As a new employee you are eligible to enroll in your health benefits within the first thirty (30) days of employment. You also have the convenience of scheduling a personal counseling session with a benefits counselor prior to your scheduled NEE date, if needed to ensure you meet your 30 day enrollment deadline.

Exempt employees will have sixty (60) days from their first day of employment to enroll in a retirement plan. If you do not select your retirement plan within the first 60 days, you will automatically be enrolled in the Teachers Retirement System (TRS) plan. This election is irrevocable.

All benefits-eligible employees should attend NEE. During NEE, you will learn about the Georgia Tech campus and services, as well as information about the benefits available to you. You should review the information provided in the enrollment packet prior to attending NEE so you can formulate questions and be prepared to turn in your elections before you leave orientation. During NEE or your new hire benefits counseling session, you will be required to designate beneficiaries for your Basic Life and Insurance and provide social security numbers for the beneficiaries and any dependents you cover under the health plans.

If you are unable to attend the NEE, you may complete the Minimum Required Forms below and contact GTHR at 404.894.GTHR (4847) to discuss when and how to submit your forms and answer any questions you may have. The required forms can be faxed to 404.894.6978 or mailed to Georgia Tech Benefits 500 Tech Parkway, Atlanta, GA 30332. For your protection, please do not email these forms.

New Hire Minimum Required Forms
Benefit Summary Booklet & Tutorial

An employee who fails to enroll in health benefits within thirty (30) days of their date of hire will automatically be enrolled in Basic Life Insurance. All other benefits will be waived for the remainder of the plan year.

Where to Submit Enrollment Forms

You may complete your benefit election forms at NEE and submit your elections to a benefits counselor or you can come to Georgia Tech Human Resources, located at 500 Tech Parkway, to speak with a benefits counselor and turn in your benefit election forms. Scheduling an appointment is encouraged. You may also fax your completed forms to 404.894.6978, or there is a self-addressed envelope located in your benefits packet if you would like to mail your election forms to Human Resources.

Coverage Effective Date

As a new hire, the coverage effective date of your benefit elections varies.

  • Basic Life Insurance and Accidental Death & Dismemberment (AD&D) Insurance are effective on your date of hire.
  • Medical coverage is effective the first day of the month following your signed and submitted New Hire Enrollment Form. If your date of hire is the first business day of the month and you complete and submit your New Hire Enrollment Form on or before that date, your medical coverage can begin on your date of hire.
  • If elected, all other health benefits will begin on the first of the month following your signed enrollment.
Coverage Period

Once you make your benefit elections, those elections will remain in effect from the coverage effective date through Dec. 31 of the current plan year unless you have a Family Status Change. If you do not experience a qualifying family status change, you must wait until the next annual open enrollment period to make changes.

Annual Open Enrollment

Enrollment Period

Each year between October and November, you have the opportunity to review or make changes to your current elections during the open enrollment period. Human Resources will communicate any plan changes, rates, and provide instructions on how to make changes to your benefits.

For plan and price information for click here for 2017.

Dependent Eligibility

If you are adding dependents during your new hire or open enrollment period, you must provide proof of eligibility to GTHR within 30 days of enrolling your dependents. The following documents are acceptable for new dependents under the Dependent Eligibility Rules and can be faxed to 404-894-6978.

Spouses: Provide copies of two forms of documentation listed below.

  • A copy of your marriage certificate AND
  • A copy of a current financial or residential document listing both the employee and spouse as proof of current relationship status.

Children: Provide documentation listed below.

  • A copy of the child’s birth certificate, naming you or your spouse as the child’s parent, or appropriate court order/adoption decree naming you or your spouse as the child’s legal guardian.

Stepchildren: Provide documentation from the CHILDREN’s list above AND

  • A copy of your marriage certificate as proof of the dependent’s relationship to the employee AND
  • A copy of a current financial or residential document listing both the employee and spouse as proof of current relationship status.

Disabled Dependents: Provide appropriate documentation from the CHILDREN’s list above AND

  • A completed Medical form for review and approval by BCBS or Kaiser depending on the medical provider.
  • A copy of the front page of your most recent filed federal tax return confirming that you claimed this dependent. You may blacken out any financial information.

Note: If this disabled dependent is a stepchild, the documentation listed above for Stepchildren will also be required.

Coverage Period

Annual open enrollment elections will be effective Jan. 1 through Dec. 31 of the following plan year and cannot be changed unless you have a Family Status Change.