Action/Reason Codes and Definitions

Action/Reason Codes are used in Personal Transaction Forms (PSFs). Select one of the following events to get started.








Category

Action

Action Code

Reason

Reason Code

Definition

Additional GTHR Approval

Hire
Hire HIR Add Concurrent Job CON Employee works more than one job where compensation rate, job title, or work department is different. No
New Hire HIR Initial hire action for an individual new to Georgia Tech except from a State Agency (STA) or University System of Georgia (USG). No
Hired from Other State Agency  STA Employee transferring from a State Agency; EX: State Merit System, Board of Regents, DOAS, DNR, Georgia DOL, etc. No
Hired From University System of GA USY Employee transferring from University System; EX: Medical College of GA, Georgia State, etc. No
Rehire
Rehire REH Rehire REH Former employee rehired at Georgia Tech; including reappointments and TECH TEMPS, excluding post retirement  and temporary to regular. No
Post Retirement RET Retired employee rehired with prior Board of Regents approval working 49% time or less. Yes
Rehired from University System of GA USY Employee rehired from University System; EX: Medical College of GA, Georgia State, etc. No
Data Change
Data Change DTA Data Change ((No Payroll Changes) DTC Data Changes are those changes to job data that do not fit any of the defined actions; EX: Change class title or job title.    Note:  DO NOT USE TO CHANGE SALARY, COMPENSATION FREQUENCY, or any action that would affect pay. No
Group Title Change GTC Use to change Job Title for a Student Employee ONLY; EX: GRA to GTA, etc. No
Job Change
Demotion DEM Job Elimination JEL Employee's current position is eliminated and the only position available is one at a lower pay grade. Yes
Job Re-classification-Lower pay grade LOW Employee's position is re-classified resulting in a lower paygrade assignment. Yes
Unsatisfactory Performance USP Employee is moved to a lower pay grade as a result of unsatisfactory performance in current job. Yes
Voluntary VOL Employee requests to be moved to a position with a pay grade lower than the one currently held. Yes
Pay Rate Change
Pay Rate Change  PAY Annual Pay Increase ANN Annual pay increase. Yes
Result of Another Action ANO Pay rate change that do not fit any of the defined actions; EX: Mid-year salary increase based on added duties/responsibilities; Change in Compensation Frequency. Yes
Correct Budget Load CBL To correct pay rate errors in original FY budget. Yes
Correction COR To correct pay rate errors. Yes
Pay Increase--Earned Degree DEG Increase as a result of the Faculty member earning a higher level academic degree. Yes
Increase--Due to Market MKT Employee receives a pay increase as a result of a market adjustment. Yes
Change in Percent Time PCT Change in percent time results in a change in the pay rate. No
Pay Rate Change - Temporary Position TMP Employee placed in a temporary position - no change in pay grade, but will be in position 30+ days. Yes
Pay Rate Change - Acting Position ACT Employee placed in acting position (duration 1-3 months) - no change in the paygrade. Yes
Pay Rate Change - Interim INT Employee moves to (3-12 months) or from a new position on an interim basis. Yes
Return to Work Restricted RWR Employee returns to work with restriction at a lower pay rate. Yes
Return to Work Unrestricted RWU Employee returns to regular unrestricted at regular pay. Yes
Promotion
Promotion PRO Career Progression (Faculty) FAC Annual career progression for Faculty employees. No
Job Elimination JEL Employee's current position is eliminated and the only position available is one at a higher pay grade. Yes
Successful Job Bid JOB Employee bids on and is selected for a posted position. Yes
Job Re-classified to Higher Pay Grade JRC Employee's position is re-classified resulting in a higher pay grade assignment (Used for classified positions only). Yes
Transfer
Transfer XFR Other Position Same Grade (Lateral) LAT Employee moves to another position in the same grade as the one previously held. Yes
Job Re-classification to Same Grade SAM Employee's job is re-classified resulting in a different job title with the same pay grade. Yes
Temporary Assignment TMP Employee is placed on a temporary assignment (not TECH TEMPs). Yes
Temporary to Regular TTR Employee moves from any Temporary position (faculty, staff, Tech Temp, student, affiliate) to a Regular position. Yes
Regular to Temporary RTT Employee moves from a Regular position to any Temporary position (faculty, staff, Tech Temp, student, affiliate).  Yes
New Tech Temp Appointment NTA Employee moves from a current Tech temp position to a new Tech Temp appointment. No
Affiliate to Bi-weekly ATB Employee moves from an Affiliate position to a Bi-weekly position. Yes
Affiliate to Monthly ATM Employee moves from an Affiliate position to a Monthly position. Yes
Bi-weekly to Affiliate BTA Employee moves from a Bi-weekly position to an Affiliate position. Yes
Bi-weekly to Monthly BTM Employee moves from a Bi-weekly position to a Monthly position. Yes
Monthly to Affiliate MTA Employee moves from a Monthly position to an Affiliate position. Yes
Monthly to Bi-weekly MTB Employee moves from a Monthly position to a Bi-weekly position. Yes
Temporary to Regular Medical  TRM Employee moves from a Temporary position (Tech Temp or Student ) to a Regular position as a result of working 1300 hours or 12 months, whichever comes first. Yes
Academic to Fiscal ATF Employee moves from a Academic position to a Fiscal position. Yes
Fiscal to Academic FTA Employee moves from a Fiscal position to an Academic position. No
LOA-Paid PLA Paid Leave - Administrative ADM Administrative paid leave of absence. Yes
Paid Leave - Education EDU Employee receives pay while on educational leave. Yes
Paid Leave - Military Service MIL Employee receives pay while on military leave. Yes
Return from Leave
Recall REC Return from Suspension Without Pay REC Employee returns from a suspension without pay. Yes
LOA - Return RFL Return from Leave RFL Employee returns from a leave of absence with or without pay. Yes
Suspension SUS Suspension Without pay SUS Employee is suspended without pay. Yes
Leave of Absence - UNPAID
LOA-Unpaid LOA Education EDU (*Asterick indicates that Georgia Tech continues Benefit Contributions) Employee does not receive pay while on educational leave or on professional developmental leave* Yes
Family Medical Leave Act FML Employee does not receive pay while on Family Medical Leave* Yes
Medical (For health reasons) HEA Employee does not receive pay while on medical leave* Yes
Military Service MIL Employee does not receive pay while on military leave* Yes
Personal Leave PER Employee does not receive pay while on personal leave* Yes
Partial Year Employee PYE Employee does not receive pay while on partial year leave* Yes
Retirement
Retirement RET Retirement Due to Disability DIS Employee is permanently and totally disabled under the criteria established by the Teachers Retirement System. Yes
Retired by Working End of Appointment EOA End of a post-retirement appointment. Yes
Early Retirement ERT Employees with at least 25, but less than 30, years of creditable service and under age 60. Yes
Normal Retirement NML Employee with at least 10 years of creditable service and age 60 or older; OR 30 or more years of creditable service at any age. Yes
Retired from Georgia Tech Affiliate RAT Employee retiring from the Alumni Association or the Athletic Association. Yes
Termination
Termination TER Death DEA Employee is deceased. No
Elimination ELI Employee's position is eliminated. Yes
End of Appointment EOA Employee appointment and benefits terminated. No
Student Graduated GRD Student received degree. No
Job Abandonment JOB Employee abandoned job. Yes
Lack of Funding LOF Employee is terminated due to lack of funds. No
Failure to Return from Leave as Scheduled LVE Employee fails to return from leave as scheduled. Yes
Not Reappointed (Faculty) NRF Faculty member not reappointed. No
Failure to Completed Probationary Period PRB Employee fails to complete work probation period. Yes
Resignation RES Employee resigns. No
Unfilled Contract Provisions UCP Employee terminated due to unfilled contract provisions. No
Unsatisfactory Performance UNS Employee terminated due to unsatisfactory performance. Yes
Violation of Institute Rules VIO Employee violates institute policy. Yes
Decline Job Offer DJO Employee declines job offer. No